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Leveraging Your Job Competencies in the Interview

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Overcoming Hidden Hiring Objections

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You're Hired: How to Beat out Your Competition

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Archive for the ‘Enhancing Your Career’ Category

Speed Networking students transitioning into a professional environment

by Mitch Byers :: February 22nd, 2009 :: Posted in Enhancing Your Career |

Last week, I was one of several local professionals invited to host a table at a Speed Networking event sponsored by the University of Texas at Arlington. The event was to help new graduates or upcoming May graduates to introduce themselves in a professional environment. A few had jobs in the field of choice, but most were looking for an internship or their first professional role.

All attendees were bright and eager for opportunity to network and receive feedback on their 30-second introduction. [More...]

3 insights into successful job descriptions

by Mitch Byers :: January 22nd, 2009 :: Posted in Enhancing Your Career, Selection & Hiring |

1. Too many companies write three paragraphs about the company and only write three sentences about the job. They have it flipped flopped. Use words to sell the challenges of the opportunity, not the company. Once a candidate begins to think of themselves in the role, then it is easier to sell the company. Job first, company second. Provide a company web address and if a candidate is interested is in the job they will naturally want to know more about the company. This is a particularly effective strategy for smaller to mid-size companies without strong name recognition.

[More...]

Are Competencies part of our DNA?

by Mitch Byers :: October 5th, 2008 :: Posted in Enhancing Your Career |

“Competency” as defined by Richard Boyatzis, a professor of organizational behavior, is “an underlying characteristic of an employee which results in effective and/or superior performance.” Lyle and Signe Spencer, in their book, Competency at Work, define competency as “an underlying characteristic that is causally related to…superior performance in a job or situation.”

Job Competencies include different types of thinking, such as Analytical, Conceptual or Strategic – together, these are the components of Critical Thinking. A superior sales person would be particularly strong in Relationship Building, Persuasion, Interpersonal Understanding, and Customer Service Orientation. In training, a superior performer would also have Persuasion skills along with a high level of Integrity and be able to Develop Others. A few more of the 24 job competencies include Organizational Awareness, Organizational Commitment, Initiative and Flexibility.

At a recent talk at Dallas Baptist University (Frisco Campus), I was ask if “underlying characteristics” are something we learn or something that is part of our DNA. [More...]

Resource for Millennial professionals

by Mitch Byers :: July 29th, 2008 :: Posted in Enhancing Your Career |

For the growing number of Millennial professionals, there is a career resource website all about you: Employee Evolution. [More...]

Marketplace reality: Working harder and smarter

by Mitch Byers :: July 27th, 2008 :: Posted in Enhancing Your Career |

With all the talk of our economy sinking into recession, it is time to increase your productivity in the workplace to assure your position is secure.
Mildred Cup writes about emerging trends in the workplace. She shares recent industry research in her article, Taking On More Work Can Benefit You in Tough Times.

  • 68 percent of employees say it is a good time to increase workplace responsibility – up 5 percent from last year
  • 50% of employees say it is a good time to look for a new job with a higher salary – down 4 percent from last year

[More...]

Explaining critical thinking and problem solving in the interview

by Mitch Byers :: June 20th, 2008 :: Posted in Enhancing Your Career, Interviewing to Win |

Last week, I received a Workforce Vision publication from SHRM. I have commented on the article in several posts, but today will try to tackle one of the central concerns. The article is a wake up call regarding the shortage of specific skills that employers expect to increase in importance over the next five years. The number one expected skill shortage is Critical Thinking/Problem Solving.

While the SHRM list lists Critical Thinking and Problem Solving together, I would like to unbundled them as individual components. Critical Thinking is an internal process that involves gathering and analyzing a variety of data and recollections. It is the gathering and analysis stage. Problem solving provides the opportunity to apply our critical thinking. Problem solving is about sifting through the data, prioritizing the data and selecting which data can best be brought together to resolve an issue for the longest period of time. In our competitive global economy, effective Critical Thinking is the catalyst to solve increasingly complex business problems.

In my mind, “problem solving” is easier to comprehend than “Critical Thinking.” I hope I am not the only one who has a difficulty grasping the entirety of critical thinking. As I try to problem solve toward a proper definition of critical thinking, I pull from my knowledge of competencies in Chapter 6 of InterviewRX. Competencies are formally defined as the key measurable work habits and personal skills needed for superior performance.

Which of 26 job competencies will best define “Critical Thinking?” I selected two primary competencies and one supporting competency to help solidify our understanding of Critical Thinking. The primary competencies include:

1)    Conceptual Thinking: Ability to see patterns no obvious to others; Notices inconsistencies most people overlook; Reviews complex data and identifies relationships from disparate sources; Able to convey ideas through original analogies and metaphors.

2)    Analytical Thinking: Sees implication or consequences; Analyzes situations systematically; Anticipates obstacles and ways to get around them, thinks ahead; Analyzes what is needed to accomplish a goal.

Bundled together, Conceptual and Analytical Thinking helps frame the dynamics and brings vitality to the concept of Critical Thinking. A third competency is Strategic Thinking, which is particularly relevant the higher you are in an organization.

3)    Strategic Thinking: Competitive industry analysis, Understanding Strengths/Weaknesses, as compared to competitors; Understands market/industry trends; Able to leverage organization’s competitive advantage to meet customer needs.

If you are in job transition, you have to figure out a way to convey your comfort level, if not your expertise in one or more methods of thinking: Conceptual, Analytical or Strategic. How have you used these components to solve problems? Think about past challenges, what obstacles you have overcome, what data you relied on, and what steps you took to solve the problem at hand. Using three layers – Situation-Action-Results, outline several compelling career stories to share. Your career stories should be about a minute long. The critical component is to be specific on the results. Specificity will add impact and crystallize your accomplishments. Mentioning you reduced departmental turnover from 58% to 32% peaks a hiring manager’s interest. Saying that you hired less people last year might be interrupted your department is shrinking because of your ineffective leadership style, not because you increased morale and reduced turnover.

Correct delivery of effective career stories will linger with the hiring manager long after you are gone. Focusing on Critical Thinking and results of your problem solving abilities will move you rapidly forward in the screening process. When they are able to “see” you being successful  in their organization, an offer will follow.

Teaching smart people how to learn

by Mitch Byers :: June 20th, 2008 :: Posted in Enhancing Your Career |

A business associate recently shared, Teaching Smart People How to Learn by Chris Argyris. Though the material was published in the Harvard Business Review back in May 1991, it still has relevance for today’s career professionals. As I was reading the article, two truths kept swirling in my mind:

  1. Your strengths, when unchecked, become your weaknesses, or as author Michael Watkins (The First 90 Days) notes, “Every strength has it attendant pitfalls.” While someone’s independence and assertiveness may help them lead a company, if unbalanced with a good dose of social responsibility, integrity, and interpersonal understanding then we are left with the framework for a cavalier bully.
  2. Someone constantly tripping over their own ego rarely wins the race. How many managers do you know that compromise their effectiveness because they put their needs before the company’s, or push their agenda without regard to the ideas of their peers?

The author’s interest is to make visible our counterproductive blind spots, come to grips with their negative impact and replace the cloak that shields us from reality with a healthy dose of continued self-awareness. Self-awareness will enable us to more easily discern and learn from our shortcomings. In short, Chris Argyris provides a lesson on life and sustained success.

Argyris takes a disciplined approach and insists on us taking full responsibility for our learning actions. This includes one of the most difficult aspects, learning from our life’s failures. Learning from our shortcomings is a simple concept, but a practice rarely seen in corporate environments. Because of the opaqueness of our blind spots, it is easier to learn from other people’s mistake because their errors are much easier to “see” and in many ways, more assessable.

For most of us, learning from our mistakes is not part of our everyday vernacular. We have enough worries without being pressed to be critical of our own behavior. Argyris argues it is particularly difficult for “Smart People” because these “professionals… rarely experience failure. And because they have rarely failed, they have never leaned how to learn from failure.” He concludes that when something goes “bad” the natural reaction is to “become defensive, screen our criticism, and put the blame on anyone and everyone” else. This inability to look inward is problematic not only for the individual, but for a company. The multiplying effects of one’s blindness can hit a company hard, like a punch in the stomach.

When you have a strong self-sense of “success” then covering up “failures” is a common response. Power-welding politicians and Fortune 500 executives have driven home this point for decades. Argyris explains that one’s “high aspiration for success” is shared with “an equally high fear of failure and a propensity to feel shame and guilt when [people]…fail to meet their high standards.” Personal embarrassment and guilt feelings driven by sub-par performance encourages the individual to protect themselves and play the blame game. Repeated, this pattern of “self-serving” results in “self-sealing.” This self-imposed inoculation creates diminishing returns on your efforts. While you see yourself as perfectly balanced on the tightrope, the outside world sees you as out of balance and out of touch.

Defense posturing is self-defeating. By focusing outward instead of inward, individuals are shortchanging themselves for “being a catalyst for real change.” The carnage caused by Smart People with “brittle” personalities includes a predisposition against learning and being hypersensitive during performance evaluations, something the author refers to as “the doom loop.” In my own experience, it becomes impossible to build an effective team or a culture of collaboration when people are following their own paths of glory.

The author discusses techniques for how companies can teach their employees to “reason productively.” Interestingly, the author’s insight of 1991 mirrors research of 2008.  A SHRM white-paper “Workplace Visions” concludes the number one skill employers expect to increase in importance in the next five years is critical thinking and problem solving.

While Argyris pushes companies to help employees with productive reasoning, I feel the workforce has become more self-reliant since the early 90s. Today, more workers are independent knowledge brokers. Their self-reliance means they will have to shoulder the responsibility for achieving effective productive reasoning. The challenge will be to maintain a healthy ego while engaging in on-going, honest self-assessments. This starts with a willingness to welcome critical dialogue from the outside.

Difficult? Yes. Impossible? No. When I assist people in job transition, part of my challenge is to help people find their strengths and work through their shortcomings. Interviewing is rarely anyone’s strongest suit. Possibly, because they are in job transition and the future is fuzzy, they feel more vulnerable. With a little probing, a dialogue begins that might not otherwise have been possible. Their defense mechanisms are at ease.  This state of neutrality allows them to more quickly and more accurately come to a critical point of self-awareness and embrace new tools and concepts to help secure their next position. Once they pass over this threshold, then suddenly, many other doors become visible for exploration.

As the author concludes, when people are active participants in productive reasoning, “they are not just solving problems but developing a far deeper and more textured understanding of their role as members of the organization. They are laying the groundwork for continuous improvement that is truly continuous. They are learning how to learn.”

Speed interviewing coming to a company near you

by Mitch Byers :: May 19th, 2008 :: Posted in Enhancing Your Career, Interviewing to Win, News & Events, Selection & Hiring |

A recent article from Dr. John Sullivan discusses up an emerging trend – speed interviewing. Speed Interviewing takes its name from the once popular, Speed Dating. Speed Interviewing severely compresses the interviewing process. Compare cooking popcorn the old fashion way – heating up oil in a deep pan and adding a shallow layer of popcorn to today’s fast and easy microwave popcorn. The popcorn today is ready in jiffy with no mess or cleanup. Speed interviewing hopes to achieve the same results: faster and easier without all the messy protocols of a traditional interview. The slimmed down version is making inroads because traditional interviews has several problems:

  1. Traditional interviews demand time from multiple parties, impacting production activities
  2. Most managers would rather do ANYTHING other than interview someone they have never met
  3. Many managers have little to no training in the interview process
  4. Many hiring decisions are seen as a 50/50 crap shot, no matter how much time you spend trying to analyze the candidate
  5. Many hiring managers believe their intuition is the most valid measuring stick to make hiring decisions

The article supports the point of psychologist John Gottman, whose research in the dynamics of snap decisions and first impressions is discussed in Malcom Gladwell’s best-seller Blink. Gladwell explains how “thin slicing” videotaped interactions between married couples provided Gottman the ability to predict, with 95% accuracy, the long-term outcome of the marriage.

While Gottman is able to rationalize a relationship in a matter of seconds, Dr. Sullivan’s approach is more akin to speed dating, and suggests setting a time limit between 5 and 15 minutes for the interview. This caught my interest, because when I was conducting research for InterviewRX I found a study that concluded most hiring decisions are made between 4 and 10 minutes into the interview. This coalescing research suggests speed interviewing may be valid for some companies.

Sullivan points to several advantages of speed interviewing:

  1. It provides for an immediate comparison between candidates. In the morning you can interview the slate of candidates and have an offer ready that afternoon.
  2. Less time is spent with people you know you will never hire.
  3. If available, you are able to interview more than 2 or 3 people with the best resumes.
  4. Hiring managers are more willing to interview people if they know they can get in and out and on with their day.
  5. Most hiring managers don’t enjoy a formal behavioral interview and prefer to go with their gut. Hiring managers are proud of their ability to ready body language and understand emotional nuances. They don’t need an hour to figure out if they can work with someone.
  6. Speed interviewing appeals to college students and recent graduates.
  7. Because of the time constraints, overly prepared candidates have to abandon their canned answers and respond off the cuff, providing the hiring manager with a truer assessment.

While speed interviewing is not yet fully embraced in HR and recruiting circles, there are enough companies using or experimenting with the concept to rethink your interview approach. From the hiring perspective, committing to a hiring decision after a ten-minute conversation is pretty gutsy, but one most of us do internally, even if we don’t make our decision “public” that soon.

Sullivan mentions that IBM, Abbott Labs and Texas Instruments are using Speed Interviewing, though no specifics are given. My personal opinion is that companies will be reluctant to embrace a snap judgment platform, but may follow the pattern used by Tower Consultants. An employee from Tower shares the company speaks with as many as fifty prospective candidates in a day, allotting about 5 minutes with each one. The speed interviewing is the first step. A more rigorous technical and behavioral interview follows before a hiring decision is made. In my own experience, initial phone interviews have become considerably shorter over the years. Today, I allow 5 to 7 minutes to capture essential qualifying information. From there, face-to-face interviews are scheduled.

The bottom line for Tower and a growing number of companies is that the “speed interviewing works” and I believe it will be a trend more and more people in job transition will experience.

An easy way to check your lifework balance

by Mitch Byers :: April 16th, 2008 :: Posted in Enhancing Your Career |

It is said that Baby Boomers live to work and that Gen Yers work to live. No matter what generation you fall into, it is always healthy to how you utilize your time in the week. There is an easy-to-use work/life calculator that factors your work hours, sleep, meal times, commute time, leisure and chores.

The calculator provides a snap shop of how you currently invest a rare commodity, your time. The results are displayed in the form of a pie chart. The color diagram is what you know intuitively, but may not have thought about as competition for a slice of your 168-hour week.

With six areas competing for a slice of your week, it is difficult to keep all areas in balance. If your commute time is a larger slice of the pie than your leisure time, then you may want to consider ways of reallocating, such as “outsourcing” some of your chores to increase your leisure. You could talk to your boss about spending every Friday or every other Friday at home, instead of the office. Your commute time could then be redistributed to more hours of sleep or more leisure time. The calculator allows you to re-calibrate all of the times towards a more desired life/work balance.

Workforce readiness 10 top skills needed by those entering the workforce

by Mitch Byers :: February 15th, 2008 :: Posted in Enhancing Your Career, Selection & Hiring |

The Workplace Visions publication discusses the mismatch of business needs and lack of available skills of young people currently entering the workforce. The recent Society of Human Resource Management publication highlights and how this mismatch will impact the challenges on managing the emerging workforce. Their research indicates “a staggering 94% of human resource professionals do not feel that their workforce is adequately prepared to meet the future goals of their organization.” As an example of the lack of available skills of our emerging workforce, a comparison was drawn between U.S. and their global competitors in the area of Science Knowledge.  Of the 29 industrialized countries listed, the U.S. came in last, behind the U.K., German, Japan, China, and behind the front-runner Finland. In Mathematics and Problem Solving, U.S. students also performed below average. In Reading, U.S. students scored just above the mean, but well below the top performers.

The Solution
99% of participants in a 2007 study felt like the best remedy was to expose and teach students a variety of skills that would allow the U.S. to compete globally in the future. While there was a consensus of significant improvements needed in reading, science and math, employers had a bias towards applied skills such as critical thinking and problem solving, teamwork and collaborating, leadership and diversity.

Top 10
Here is the Top 10 list of skills employees are expected to need over the next five years

  1. Critical Thinking and Problem Solving
  2. Information Technology Application
  3. Teamwork and Collaboration
  4. Creativity and Innovation
  5. Diversity
  6. Leadership
  7. Oral Communications
  8. Professionalism and Work Ethics
  9. Ethics and Social Responsibility
  10. Written Communications

Action Plan for Job Seekers
During the interview process, job seekers can probe to find out what the company needs. What skills is the company lacking? What is impacting their competitiveness or slowing their growth? What critical elements are needed to complete their team? Chances are good the skill needed can be found on the Top 10 list. Think about your own strengths and experiences. What are your top two or three strengths that will add value to the company? Working with your strengths, develop brief concise stories you can share that will help the hiring manager “see” you as having expertise in these areas. If there is a solid match between their needs and the values you offer, then the hiring decision has just become an easy choice.

Once hired, learn more about which skills you will need for continued success.  Invest in continued education to hone your skills and erase any significant deficits that may impede your career growth. It is always better to be part of the solution rather than be perceived as part of the problem.